Industry:
Recruitment & Staffing
Team Size:
22 recruiters
Location:
United States — National
Services Used:
Custom AI Agents + Workflow Automation
Timeline to Live:
31 days
Primary Goal:
Scale candidate sourcing without scaling the sourcing team
About the Client
A national recruitment firm specializing in mid-to-senior level placements across technology, finance, and operations. Twenty-two recruiters managing a continuous pipeline of active roles — each requiring significant candidate research, profile enrichment, and personalized outreach to compete for attention in a crowded sourcing market.
The Challenge
Recruitment at this level is research-intensive. Finding the right candidate requires sourcing across multiple platforms, enriching profiles with context not publicly listed, and crafting outreach personal enough to generate a response from someone who isn’t actively looking. The firm’s recruiters were spending 40–50% of their working week on research and personalization — time that should have been going to conversations and placements.
- Recruiters spending 40–50% of each week on candidate research across multiple platforms
- Outreach personalization done manually — each message taking 15–20 minutes per candidate
- Research quality varying significantly between recruiters — inconsistent data entering the ATS
- High-value roles bottlenecked by research capacity — not placement skill
- No systematic talent pipeline building — sourcing started from scratch for every new role
The firm needed sourcing and research to run continuously and at scale — so recruiters could focus exclusively on the human side of placement that no AI can replace.
Our Approach
We scoped the agent around three specific functions: multi-source research, profile enrichment and scoring, and personalized outreach drafting. The agent was designed to operate as a dedicated digital sourcer — delivering briefed, enriched candidate profiles ready for recruiter review.
What We Built
A custom AI research and outreach agent — sourcing, enriching, scoring, and drafting for every active role, continuously, without human input at each step.
The Results
Agent deployed in 31 days. Sourcing capacity impact measurable within two weeks.
2X
Sourcing Capacity
80%
Research Saved
+65%
Response Rate
6 days
Faster Time-to-Shortlist
“Our recruiters are good at building relationships and closing placements. They’re not data researchers. The AI handles the research, delivers a briefed candidate profile, and writes the first outreach. Our team takes it from there. The capacity change is equivalent to adding two senior sourcers — without the salary.”
— Managing Director, National Recruitment Firm
Related Case Studies
The system went live on day 24. Within the first 30 days, results were measurable across
every part of the pipeline the agency previously had no visibility into.
Leading B2B Marketing Agency — 12-Person Team
Custom AI Agent Running Daily Prospect Research and Outreach Personalization at Scale
WHAT & HOW WE AUTOMATED:
A B2B marketing agency needing top-of-funnel sales activity at a volume impossible to sustain manually. After deploying a custom AI research and outreach agent, the team was freed from all prospect research while pipeline grew by 340% in the first month.
National Recruitment Firm — 22 Recruiters
An AI Research Agent That Does the Work of Two Full-Time Sourcers — Continuously
WHAT & HOW WE AUTOMATED:
A national recruitment firm with recruiters spending 40–50% of every week on manual candidate research and outreach personalization. After deploying a custom AI research agent, sourcing capacity doubled and outreach response rates improved by 65%.
Scale What Your Team Does — Without Scaling the Team.
Book a consultation and bring the specific task or workflow you most want to automate. We’ll design a custom AI agent concept for your use case.
Every great AI agent starts with a specific, well-defined problem. What’s yours?
